An update to the IBIS email migration protocol: Briefly, the original proposal was that the new IBIS ibis@freelists.org and ibis-users@freelists.org email lists would be created after the next IBIS Open Forum teleconference this Friday, and about two months would be allowed for each of us to subscribe ourselves. Testing has shown that I can easily generate the subscription requests for each of us to the new ibis@freelists.org and/or ibis-users@freelists.org lists once they are created. Once that is done I would approve each one and *the subscriptions would be completed with no interaction from anyone but me*. You would receive two emails per list, the first acknowledging your subscription request and the second affirming your subscription. As before, everyone would automatically be unsubscribed from the old lists at eda.org once on the new lists. Once this migration is complete, any IBIS list emails will have to be sent to ibis@freelists.org and ibis-users@freelists.org. If you have email filters for the incoming emails they will have to be adjusted accordingly. *Please reply with any feedback you have on this migration plan, preferably before this Friday.* Anyone is free to /not /be automatically subscribed to the new lists, or to be unsubscribed at any time. Under the new proposal this could happen fairly quickly. Timing will be discussed in the IBIS teleconference this Friday. Mike On 2/27/2015 6:15 PM, Mike LaBonte wrote: > > All, > > Please review this proposal to transition the _ibis@eda.org > <mailto:ibis@eda.org>_ and _ibis-users@eda.org > <mailto:ibis-users@eda.org>_ email lists to _ibis@freelists.org > <mailto:ibis@freelists.org>_ and _ibis-users@freelists.org > <mailto:ibis-users@freelists.org>_. Freelists is already used > successfully for IBIS task group email lists > <http://www.eda.org/ibis/subcommittee/>. You may already receive task > group emails, and you can see a Freelists archive sample here > <http://www.freelists.org/archive/ibis-macro/>. Your feedback on this > proposed change is solicited, but first some details (or spare > yourself and jump to Proposal below). > > > Reasons to move IBIS email to Freelists > > * > > Freelists administrators have solved the DMARC/DKIM list problem, > which sometimes causes _ibis@eda.org <mailto:ibis@eda.org>_ and > ibis-users@eda.org emails to not reach about 10% of our > subscribers. This problem is most common, but not restricted to, > emails sent to the list from yahoo.com addresses. Some IBIS member > companies also have the problem that eda.org list emails sent by > employees are not received by any employees of that company. > > * > > Freelists has a nicely indexed email archive, much better than our > current archives <http://www.eda.org/ibis/support/> produced by > software for which support was dropped long ago (Hypermail). > > * > > Freelists has integrated ShareIt social media linking, which > allows list messages to be easily shared by link with any of > hundreds of social media services. This can help propagate IBIS > messaging through social media and also help lead people back to > our own web content. > > * > > The Freelists administrator has said they have plenty of capacity > and now allow attachments up to 5MB, more than 10 times what > eda.org supports. > > * > > Freelists actively deals with any server reputation issues that > arise. This has been an ongoing problem for the eda.org list > server, which uses stanford.edu SMTP servers that apparently have > a reputation for producing much spam. Periodically a significant > percent of eda.org list subscribers fail to receive any IBIS > emails because their servers have blacklisted it. > > > Potential issues related to a transition to Freelists: > > * > > /Canada's Anti-Spam Legislation (CASL) requires email generators > to subscribe only those who opt in./ > Freelists is based in Canada and subject to the CASL requirements. > Therefore we would have to subscribe ourselves to the new lists, a > process that Freelists makes easy. We can investigate if there is > any opportunity for bulk subscription transfer for existing email > lists of obvious repute. > > * > > /Our existing email archives can not be moved into Freelists./ > We would have to leave our existing list message archive > <http://www.eda.org/ibis/support/> behind, permanently archived in > HTML at eda.org. There are viruses in some of the archived > attachments, and they probably should not be propagated anyway. > > * > > /Our open inquiry email addresses (ibis-request, ibis-bug, > ibis-info, ibis-summit) are not supported./ > We would leave the email addresses such as ibis-request@eda.org > that we use for inquiries at eda.org. Emails to those addresses > are received only by IBIS Open Forum officers, and of course no > subscription is required. Freelists is not suitable for these > because it does not support "open" lists. These addresses receive > a lot of spam traffic anyway, and Freelists should be spared from > that to maintain our welcome. > > > Proposal: > > The details of the proposed transition are: > > * The new Freelists email lists will be created after the next IBIS > Open Forum teleconference, March 20. Like the current eda.org > lists each subscription will require my approval. Currently > subscribed addresses will be approved without inquiry. > * The IBIS website will be updated to point to the new lists but > also maintain links to the existing archives. List policy will > have the same provisions but be updated to reflect the new list > host. See the current policy in our existing email archive here > <http://www.eda.org/ibis/email/hm/ibis/2001-present/2783.html>. > * A weekly email will be sent to the existing eda.org lists with > instructions for subscribing to the freelists.org lists. Note that > we encourage everyone interested in IBIS models to subscribe to at > least the "ibis-users" list. IBIS Open Forum member > representatives and anyone else interested in formal announcements > should also be subscribed to the "ibis" list. Most people are > currently subscribed to both. > * As addresses are subscribed to freelists.org they will be removed > from eda.org by me, no need to unsubscribe yourself. > * I will monitor email posts continuing to arrive at the eda.org > lists and ask the senders to subscribe to the corresponding > freelists.org list and repost there. In this case I will wait a > week before unsubscribing them from eda.org, to allow for > responses to be received. > * After the May 22 IBIS Open Forum teleconference a final notice > will be sent to the eda.org lists stating that all addresses > remaining in the eda.org lists will be unsubscribed 5 days later. > * Once the eda.org lists are emptied out the autoreply for any > incoming emails will /NOT /contain instructions for subscribing at > freelists. The reason for this is that the eda.org lists currently > autoreply to thousands of spam emails per month from unsubscribed > addresses, and we don't want to give them a new place to go to. > The lists will be instead deleted, resulting in "bad > address"bounces for any incoming email. > > > Your feedback: > > Please reply (preferably to just me) with any feedback you have by > March 18. > > 1. Are there any reasons not to move IBIS email lists to Freelists? > 2. Should this be done only if no one has to subscribe themselves to > the new lists? > 3. Should the dates or any other aspect of the proposed plan be changed? > 4. Anything else? > > Thanks in advance for you help. > > Mike LaBonte > IBIS Postmaster and Webmaster > -- This message has been scanned for viruses and dangerous content by MailScanner, and is believed to be clean. -------------------------------------------------------------------- |For help or to subscribe/unsubscribe, e-mail mikelabonte@eda-stds.org |or ibis-request@eda-stds.org | |IBIS reflector archives exist under: | | http://www.eda-stds.org/ibis/email_archive/ Recent | http://www.eda-stds.org/ibis/users_archive/ Recent | http://www.eda-stds.org/ibis/email/ E-mail since 1993Received on Mon Mar 16 14:34:38 2015
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